Add/Edit Facility Rental Information

Last Update: August 12th, 2021

On the Facility's Rental Info tab is where settings to allow for facility reservations and availability can be found.

  1. Check the Allow Rental box to enable the reservation ability.
  2. If you have system settings enabled for Public Reservation or Reservation Requests these can be activated after the Allow Rental box has been checked.


Contact to have Public Reservation or Reservation Requests enabled.

Allow Public Reservations allows your members to make reservations for facility rentals on the public side. 

Allow Public Requests will make this facility/area available to the public to place a reservation request that the managment side then can review. Does not create a reservation.

Allow Staff Requests makes this function for this facility/area available for the management side to place a reservation request for the customer.

Use Max Head Count to optionally set the maximum head count allowed for a reservation or request. Leave blank to not use setting.

Email Address of Facility Contact: Email address listed here will show up on the customer side when hovering mouse over the facility availability chart. This sends an email to the contact with a request or reservation as well.

Request Info Pop Up Notes: The text listed here will show up on the customer side during a facility request or reservation.

Set Budget Groups for disbursement reporting on reservations. Budget Groups are required when Allow Public Reservations is turned on. Remember to set public budget groups in Administration > Settings > Reservation Settings.

Rental Availability

Set the Facility Availabilty by entering the earliest time facility can be rented and the latest time. If you fill in the start or end times at the top and click Apply All it will fill in that time for all the days or you can do so manually. 

Rental Restrictions (Optional) choices are none, Flexible Blocks, or Set Blocks. These determine if users have to schedule a block of time when creating reservations or requests, with Flexible blocks the start and stop times can be variable, and with set blocks, the start and stop times cannot be changed and the blocks will be checked off to reserve them.

For Flexible Blocks a text box to enter the number of minutes will come up, enter minutes for the blocks. There is also a checkbox to apply blocks to reservations as an option.

Selecting Set Blocks will lead to Facility Set Blocks Rental Times page. Enter start times and end times for blocks, Fee Type (per hour or per day)Resident / Non-Resident Fee and check the applicable days of the week. Click Update to set blocks of time.

Public Reservation Date Restrictions only appears if Public Reservations are enabled on the facility. Default uses settings from Administration > Settings > Reservation Settings tab. Relative dates means the reservation can start and end a certain number of days relative to the date it is being created. Exact dates means the reservation must start and end on or between the given dates.

Notes and Additional Info

Invoice Notes data will appear on the printed/email invoice for this facility's reservations.

Permit Notes data will appear on the printed/emailed permit for reservations at this facility.

Fee Schedule data will appear when setting up a rental, allowing quick access to the rates.

Disclaimer data here is specific to this facility. Your global disclaimer has already been entered.