Team Sport programs have a feature that will allow staff to auto-create a schedule for the activity, assigning teams as Home and Visitor to the game time slot.
Creating a Team Schedule
- Create a Team Sport program
- Add an activity with a standard schedule
- Create teams using the Teams/Group tab
- You must have teams created for the activity before you will be able to add a team schedule
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Adding Teams to an Activity
How to Create Teams
- Go to Programs on the leftside navigation menu
- Click View/Search Programs
- Select the Program that needs to have teams added i.e. Little League
- Click on the Activity that needs to have teams added
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- Click on the Teams/Groups Tab
- Select Add New Team/Group
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- Enter the Team Name and Team Seat Cap (if applicable)
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Include as Registration Choice allows you/your customers to pick a team during checkout
- If a team is not chosen, the registrant will be a free agent not yet assigned to a team
- If this setting is left unchecked, all team assignments will need to be made on the management side by staff
- To add coaches to a team, select a Coach/Instructor from the drop-down menu, you can also search by the Coach/Instructor Assignment Type
- You must mark the individual as a coach for them to appear in the drop-down
Note: In a Team Sport Activity, you can set a date for Show Info on Public Site until, otherwise it will default to the end of the activity for public visibility.
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Assigning a Coach/Instructor
- The instructor must have a public household account with your site
- They must be a member user in their household
- Once they have set up an account, you can make them a coach/instructor
- This is done by going to their member page (View/Search Members > click on the Member Name) from the management side
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- Then click Edit Member at the top of their member page
- About halfway down, you’ll see a checkbox Member is a coach/instructor, select this box
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- Next, go to the program > activity that you would like them to coach and click on the activity
- From the basic info tab, click view/add coaches & instructors (towards the top of the basic info area and to the right) to add them as a coach
- If you add coaches here at the activity level, they can be given the option to add/edit scores, which coaches added at the team level (in the team/group tab) cannot access
- Head coaches have more permissions available than other coaches, so be sure to assign the Type from the drop down
- If you want a coach to have roster access, you must designate the coach as a Head Coach
- Head coaches have more permissions available than other coaches, so be sure to assign the Type from the drop down
- If you add coaches here at the activity level, they can be given the option to add/edit scores, which coaches added at the team level (in the team/group tab) cannot access
- Just beside the link to add the coaches, you can edit their permissions
- This allows you to give them access to additional info, like registrant email addresses
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Now the coach/instructor can access the rosters and additional info from their public account overview by clicking on the soccer ball icon for rosters.
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Repeat steps 1-4 to assign multiple coaches to an activity. Assign coaches at the team level using the Team/Group tab for coaches with fewer permissions.
- Click Submit
- This process is repeated until all teams have been created for the activity
Note: If a team is full, Management can override and overfill the team on the management side only. The public does not have this ability.
How to Add Registered Members to a Team
- To the left of the team name you created, click Members
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- Check the boxes next to all registrants that you want on the selected team
- Click the button Add Selected to Team
- You will see the team members populate at the top of the screen
- To add members to another team, change the team in the drop-down near the top of the screen and follow steps 2 and 3 above
- To remove members from a team, select the team from the drop-down, then check the box next to the members, and click Remove Selected from Team
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- Auto Draft Teams will take any registrants who haven't been assigned to a team and place them on a team
- Select the Schedule tab within the activity
- Note that the Teams column has TBA displayed for all scheduled times/dates
- Click the Add Team Schedule link at the top right of the screen
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- Select the day of the week for the game week to begin
- Choose how many game meetings each time will have against the other
- You can sort the games by team name, the team order number, or randomly
- You can click the
View/Edit Team Order #s link the revise the team order
- You can click the
- For bye-games, you can select to randomize the skipped dates and can select specific weeks from the drop down
- Rules for Round Robin scheduling are available by clicking the Round Robin link
- You can see how many teams are entered into the schedule
- The scheduler will tell you how many game slots are currently available and how many are needed
- The scheduler will also tell you how many additional spots are needed if you do not have enough game meetings for the number of game meetups you set in step 7
- Click the modify your schedule link to add or remove dates so the schedule has the correct amount of game meetings
- Once you have the correct number of meetings and your settings are selected, click Next
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- There is a confirmation box that will review the game week starting day, the number of meetups between teams, the total number of games, and the total available game dates
- The first meetup between teams is listing in a table including
- Game number
- Date/time
- Location
- Visitor
- Home team
- The second meetup, and subsequent meetups, will be in their own tables displaying the same column information
- Exemption dates will be displayed at the bottom of the page
- The first meetup between teams is listing in a table including
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- You can use the checkbox to add the gme schedule to the Team Scores page
- Note that this will override any previous data/scores, so take this into consideration
- Typically, this is checked only at the creation of the activity schedule before score and standing data has been entered
- Note that this will override any previous data/scores, so take this into consideration
- Click Continue
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- Click Recreate Team Schedule to create a new schedule
- Use the sorting checkboxes to view only specific team schedule info
- Select Highlight or Show Only
- Click Edit Teams within the game row to edit the specific matchup by changing selected teams
- If you don't wish to make any changes, you can navigate back to the activity or program level from the links at the top of the page