Team Sport programs have a feature that will allow staff to auto-create a schedule for the activity, assigning teams as Home and Visitor to the game time slot.

Creating a Team Schedule

1. Create a Team Sport program
2. Add an activity with a standard schedule
3. Create teams using the Teams/Group tab
   1. You must have teams created for the activity before you will be able to add a team schedule

Adding Teams to an Activity

How to Create Teams

1. Go to Programs on the leftside navigation menu
2. Click View/Search Programs
3. Select the Program that needs to have teams added i.e. Little League 
4. Click on the Activity that needs to have teams added

3. Click on the Teams/Groups Tab
4. Select Add New Team/Group

5. Enter the Team Name and Team Seat Cap (if applicable)
6. Include as Registration Choice allows you/your customers to pick a team during checkout
   • If a team is not chosen, the registrant will be a free agent not yet assigned to a team
   • If this setting is left unchecked, all team assignments will need to be made on the management side by staff
7. To add coaches to a team, select a Coach/Instructor from the drop-down menu, you can also search by the Coach/Instructor Assignment Type
   • You must mark the individual as a coach for them to appear in the drop-down

Note: In a Team Sport Activity, you can set a date for Show Info on Public Site until, otherwise it will default to the end of the activity for public visibility.

 

Assigning a Coach/Instructor

1. The instructor must have a public household account with your site
   • They must be a member user in their household
2. Once they have set up an account, you can make them a coach/instructor
3. This is done by going to their member page (View/Search Members > click on the Member Name) from the management side

4. Then click Edit Member at the top of their member page
5. About halfway down, you’ll see a checkbox Member is a coach/instructor, select this box

6. Next, go to the program > activity that you would like them to coach and click on the activity
7. From the basic info tab, click view/add coaches & instructors (towards the top of the basic info area and to the right) to add them as a coach
   • If you add coaches here at the activity level, they can be given the option to add/edit scores, which coaches added at the team level (in the team/group tab) cannot access
     • Head coaches have more permissions available than other coaches, so be sure to assign the Type from the drop down
       • If you want a coach to have roster access, you must designate the coach as a Head Coach

8. Just beside the link to add the coaches, you can edit their permissions
   • This allows you to give them access to additional info, like registrant email addresses

Now the coach/instructor can access the rosters and additional info from their public account overview by clicking on the soccer ball icon for rosters.

Repeat steps 1-4 to assign multiple coaches to an activity. Assign coaches at the team level using the Team/Group tab for coaches with fewer permissions. 

5. Click Submit 
   • This process is repeated until all teams have been created for the activity

Note: If a team is full, Management can override and overfill the team on the management side only. The public does not have this ability.

How to Add Registered Members to a Team

1. To the left of the team name you created, click Members

2. Check the boxes next to all registrants that you want on the selected team
3. Click the button Add Selected to Team
   • You will see the team members populate at the top of the screen
4. To add members to another team, change the team in the drop-down near the top of the screen and follow steps 2 and 3 above
5. To remove members from a team, select the team from the drop-down, then check the box next to the members, and click Remove Selected from Team

6. Auto Draft Teams will take any registrants who haven't been assigned to a team and place them on a team

 

 

 

4. Select the Schedule tab within the activity
   1. Note that the Teams column has TBA displayed for all scheduled times/dates
5. Click the Add Team Schedule link at the top right of the screen

6. Select the day of the week for the game week to begin
7. Choose how many game meetings each time will have against the other
8. You can sort the games by team name, the team order number, or randomly
   1. You can click the View/Edit Team Order #s link the revise the team order
9. For bye-games, you can select to randomize the skipped dates and can select specific weeks from the drop down
10. Rules for Round Robin scheduling are available by clicking the Round Robin link
    1. You can see how many teams are entered into the schedule
    2. The scheduler will tell you how many game slots are currently available and how many are needed
    3. The scheduler will also tell you how many additional spots are needed if you do not have enough game meetings for the number of game meetups you set in step 7
11. Click the modify your schedule link to add or remove dates so the schedule has the correct amount of game meetings
12. Once you have the correct number of meetings and your settings are selected, click Next

13. There is a confirmation box that will review the game week starting day, the number of meetups between teams, the total number of games, and the total available game dates
    1. The first meetup between teams is listing in a table including
       1. Game number
       2. Date/time
       3. Location
       4. Visitor
       5. Home team
    2. The second meetup, and subsequent meetups, will be in their own tables displaying the same column information
    3. Exemption dates will be displayed at the bottom of the page

14. You can use the checkbox to add the gme schedule to the Team Scores page
    1. Note that this will override any previous data/scores, so take this into consideration
       1. Typically, this is checked only at the creation of the activity schedule before score and standing data has been entered
15. Click Continue

16. Click Recreate Team Schedule to create a new schedule
17. Use the sorting checkboxes to view only specific team schedule info
    1. Select Highlight or Show Only
18. Click Edit Teams within the game row to edit the specific matchup by changing selected teams
19. If you don't wish to make any changes, you can navigate back to the activity or program level from the links at the top of the page