A custom disclaimer is a specific statement or notice that can be tailored to meet the unique needs of your department and can be added to purchases throughout the MyRec.com system. It is often used to inform users about certain conditions, limitations, or responsibilities associated with the use of services, facilities, memberships, or activities. Some departments may refer to disclaimers as waivers. These statements can be added to the checkout process and can be accepted from either the public or the management side. More than one custom disclaimer can be added to an item, and many departments will utilize the Custom Form feature to include multiple disclaimers on a single page, and this is also a popular option if you would like public users to accept a waiver in advance that can have a set expiration date. There are disclaimer reports including the Disclaimer Completion report in the Reports menu.
Where do you want to add your custom/local disclaimer?
This is known as a Global Disclaimer. Find more information out about this type of disclaimer in our Global Disclaimer article.
If the disclaimer does not yet exist, you will need to create it before you can add it to the activity.
Create a Disclaimer
- From the Programs menu on the leftside navigation bar, click Disclaimers
- Click Add New Disclaimer at the top
- Add a title and paste or type the disclaimer
- Set to Active and click Submit
Adding the Disclaimer
- Select the Activity
- Click the Requirements Tab
- Click Add/Edit Disclaimers
- Check the boxes for each disclaimer you would like to add
- You may check the box to Apply to future registrations if desired
- You can check the box to Copy Disclaimers to All Active Activities in Program or leave it unchecked to just apply this disclaimer to the current activity
- Click the green Update button
Additionally, if you want to remove an existing, assigned disclaimer, you can uncheck the box next to that disclaimer and click Update.
Make sure to review the disclaimer before finalizing to ensure it meets your requirements.
If the disclaimer does not yet exist, you will need to create it before you can add it to the activity.
Create a Disclaimer
- From the Programs menu on the leftside navigation bar, click Disclaimers
- Click Add New Disclaimer at the top
- Add a title and paste or type the disclaimer
- Set to Active and click Submit
Adding the Disclaimer
- Go to the Facilities menu on the left side of the screen and select View/Search Facilities
- Click on the facility/facility area you wish to edit
- Navigate to the Rental Info Tab
- Click Edit Rental Info
- Scroll down and paste or type in the disclaimer
- Click Submit
Additionally, if the facility is a parent facility, the disclaimer from the parent facility will automatically carry over to all facility areas within it. If you only want the disclaimer to appear on specific facility areas, do not add it to the parent facility. Instead, follow the steps above within the facility area's rental info tab.
If you need further assistance, please refer to our detailed guide on adding/editing facility rental information.
If the disclaimer does not yet exist, you will need to create it before you can add it to the activity.
Create a Disclaimer
- From the Programs menu on the leftside navigation bar, click Disclaimers
- Click Add New Disclaimer at the top
- Add a title and paste or type the disclaimer
- Set to Active and click Submit
Adding the Disclaimer
- Select the Membership to edit
- Click the Requirements Tab
- Click Add/Edit Disclaimers
- Check the boxes for each disclaimer you would like to add
- You may check the box to Apply to future registrations if desired
- Click the green Update button
If you need to edit the global disclaimer that applies to all memberships, you must have access to the Administration tab. From there, select the Disclaimer option and click Edit Disclaimer to make changes.
Please note that editing the disclaimer will not change past agreed-to disclaimers.
For more information on Custom Disclaimer acceptance, please see the video tutorial below.