Advanced fee disbursements refer to the process of dividing registration fees into multiple budget groups within the MyRec.com system. This is a setting that must be enabled by MyRec.com staff. Enabling this setting will allow for the department to assign multiple budget groups to a single activity, facility, etc… and designate an amount of the transaction that should be disbursed to each.

Additional related settings are Equalize Disbursements and Edit Advanced Disbursements on Checkout, which also must be enabled by contact MyRec.com staff. Disbursements are especially specific to your department's financial setup, so most questions will need to be directed to the Client Success Support team for accuracy. 

Using the Advanced Fee Disbursement setting can affect financial reporting, and it is not recommended to switch back and forth between regular and advanced fee disbursements.

When this setting is enabled, you will need to be certain the percentage allocations within the setup add to 100 for each column (not row). For example, in this standard activity, the finance tab shows multiple budget group fields that can be activated. Column 1 should add to 100, and Column 2 should also add to 100.

In this image, there are two budget groups assigned to the activity, and from a combination of 85% and 15%, a full 100% of the fee is disbursed. The resident column does not have to match the non-resident column, but they do have to total 100%.

You will get error messages if your totals don't add to 100%, if they exceed 100%, or if you have budget groups without entries.

For more information on how Advanced Fee Disbursements will affect your specific department, please reach out to the Client Success Support team at support@myrec.com