Standard Program Garden Plot Setup

Departments are offering community garden plots more and more frequently, and this sample setup will allow the public to purchase their plot (or select it free of charge, if desired), while also allowing the staff to send out blasts, have a roster, and utilize the digital sign-in along with all other Standard Program features. Using a facility reservation setup does not offer the rostering or communication blast options that the standard program setup does, which is what we are modeling here.

Creating the Plots as Products

1. Move to the Products menu on the left and click Products
2. Create the individual garden plots by clicking Add New Product in the top right corner of the screen
   1. Name the product with the plot number and season
   2. Set the fee to $0 
      1. The activity fee will be set up to charge the user in this example
      2. If you plan to allow an individual to purchase multiple plots, you may want to assign the fee here to the plot products and set the fee for the activity to $0 instead
   3. Set the inventory quantity to 1 so that a plot cannot be purchased by additional people

3. Additional product setup should be as follows:
   1. Create and select a product category for reporting
   2. Do not check Hide from Public
   3. Do not check Sold Out from the Public
   4. Check Use Product Inventory
   5. Check Show Availability to Public
   6. Assign the Budget Group
   7. Click Update

Create an Activity Question

1. In the Programs menu, click Questions to add a new question
   1. Add the question “Which garden plot did you select?”
   2. You will later add this to the Requirements tab of your activity

Program Settings

1. Create a new Standard Program
   1. Include a full description of your garden plot program for the public
2. If a specific staff member or community master gardener is the contact for this program, be sure to add them as the Coordinator on this screen
3. Select Standard Activity for Program Type
4. Finish the program setup fields
5. Click Update

Activity Settings

1. Add Activity to the Community Garden program
2. Set up the activity details on the Basic Info tab
   1. Select Show Add-on Products
   2. Check the products for the garden plots
   3. Uncheck the Required boxes
   4.  Submit

3. Create the schedule using Other Location
   1. This will keep the activity from populating the calendar unnecessarily
   2. Choose the dates and times when the garden is open for people to work their plots

4. Complete settings on the Finance Info tab
5. Complete settings on the Registrant Settings tab
   1. Check Allow Multiple Registrations to allow users to purchase additional plots through a separate registration (see 1. ii. at the top of the page for other options)
   2. Include Registrations Dates to ensure that the garden activity closes correctly at the end of the season
6. Add the question you created at the beginning of these instructions to the Requirements tab
   1. This will allow you to easily view the activity roster and check Show Activity Q&A to see a list of all assigned plots with their registrant details
7. Review, complete, and submit this activity

Viewing on the Public Side

Program Page

Activity Page with Member Selection

Shopping Cart and Disclaimer

Selecting the Available Garden Plot Product